There’s no doubt about Google Workspace staying ahead of the competitors in the collaboration and communication segment to empower business owners. In the last few years, Google has turned Workspace into a robust collaboration system that anyone would fall in love with. The tools and services provided within Google Workspace are coupled well with each other to reduce time and boost productivity. Businesses and individuals are realizing the platform’s potential and moving to Google Workspace.
Google Workspace has recently developed new features and a lot of artificial intelligence within the platform that has eased the collaboration within its service offerings like Gmail, Google Drive, Google Meet, etc. In this article, we will discuss these recent developments:
- Automated summaries in Google Chat Spaces: Chat Spaces in Google help with instant messaging and collaboration within a group of users. Sometimes, you might miss messages if you are collaborating with users outside your time zone, a bigger team you are collaborating with, or simply because you’re too occupied with work and there are too many spaces you are part of. Google’s AI capabilities help you show a summary of discussions you missed on chat to stay updated. This is helpful to keep yourself updated.
- Automatic Captions in Google Meet: If you are not a native speaker, sometimes it can be difficult to understand the language during video conferences. There’s a very useful feature in Google meet called Captions that helps you see automatically generated captions as the users in the meeting speak. This is helpful and a brilliant feature for collaborating between non-native speakers worldwide.
- Portrait lighting in Google meets: Now it’s possible in Google meet to simulate studio-quality lighting. It is also possible to adjust the position of the lighting and the brightness. This improves the overall experience while attending a video conference via Google meet. Portrait lighting uses machine learning in the background.
- Google Drive priority view: Google drive can show you a list of documents and files that might be on your priority. Google considers your recently browsed items and interactions with other documents in your Google Drive to show you this data. If you have calendar meetings and documents attached to those meetings, Google automatically adds them to your priority view in Google Drive. This is the next level of automation that one can find in the world of Google workspace.
- Smart replies in Gmail: This is a very useful feature and saves a lot of time in replying to messages and drafting new messages. Based on the content of the email, Gmail automatically suggests a couple of replies you can choose while responding to any email. You will have to spend less time replying to many emails in your inbox. This AI aid increases your productivity multiple folds.
- Google sheet explore: This is a really helpful feature in Google Drive. It helps you crunch and find valuable insights from your data in Google sheets. Using this option, you can request Google to show you statistics, do calculations, and draw pie charts in simple plain language without knowing complex formulas.
- Built-in summaries in Google Docs: Recently, Google has launched this very helpful feature in Google Docs that creates automatic summaries out of a long-form text that is written inside a Google document. This is helpful for a user to get a context out of the whole Google document and provides a quick summary before going through it. This feature will also be extended to Google Chat spaces. Although this feature has been announced, there is still some time until it’s rolled out to the Google Workspace environment of different customers.
- Built-in security features: In terms of security, Gmail also has some robust features to notify users of potential phishing and malware attacks. This happens with the aid of AI, scanning attachments and links within the email content to raise alerts. This feature is also planned to be extended to Google docs, slides, and sheets to leverage the use of the awesome AI capabilities.
- Automated transcriptions in Google Meet: In the year, Google will also release automated transcriptions in Google Meet. This will enable users who haven’t joined the meeting to catch up on the discussions and be updated later. This is a fantastic time-saving feature.
Google, as a company, has always strived to make its product robust. They have focused on promoting collaboration and strengthening communication via their services. They have emerged as the best collaboration and communication suite preferred by organizations worldwide.
These new features not only increase productivity but also help with the time management of the employees. Any organization would prefer their employees to have the right tools to complete the job perfectly. Especially after the pandemic, there has been a constant need to work from home and collaborate remotely. These features in Google Workspace go the extra mile to help you with the level of collaboration you need. You should leverage these new helpful features if you are an existing Google Workspace customer.
If you aren’t using Google Workspace yet, the above capabilities would have interested you in the product. You will love the product and its capabilities. We at Cloudasta help organizations to transition from existing collaboration platforms to Google Workspace. We have a team of experts that can assist and consult with you to plan your transition smoothly. We also cater to data migrations from your existing platform. We have a managed migration service that helps you to do hands-off data migration while you focus on your business.
You can always get in touch with us and we will promptly address your queries.