Google Workspace VS Office 365

In this post we are going to look into the details of Google Workspace Vs Office 365, but instead of simply comparing pricing and features, we will talk about something more important to make a decision: the impact they will have on your company, a qualitative analysis. Getting productivity software for your business needs is no longer a simple choice. In the 90s and early 2000s, Microsoft dominated this area with top productivity solutions, but today’s businesses are embracing other competitive alternatives, with Google Workspace as a prominent option.

Google Workspace and Microsoft Office 365 often provide several claims into how their product improves any business process. The evolution of both platforms has since raised the game in terms of functionality and usability.

But how do they compare side-by-side in terms of features and use cases? Read on as we compare Google Workspace Vs Office 365.

Impact on Business – Google Workspace Vs Office 365 

Both Google Workspace and Office 365 offer familiar and straightforward access for improved usability. For instance, if you are familiar with Microsoft, then Office 365 might deliver great value to you, but what about your team? At the same time, if you are a native Gmail user, you may prefer Google Workspace. Wouldn’t it be great if someone decided to study the impact on business of using one or another in terms of collaboration, communication, satisfaction with IT departments, mobility, access to information, and culture? Well, Quadrant Technologies did exactly that.

According to a survey by Quadrant Technologies:

  • In terms of collaboration, they found:
    • 84% of Google Workspace users review and edit within the same document over the course of a regular meeting VS 69% of Office 365 users
    • 92% of Google Workspace users say real-time collaboration has become the standard for document creation for their team  VS 78% of Office 365 users
    • 95% of Google Workspace users are able to easily work with multiple people in the same document  VS 84% of Office 365 users
    • Feedback is Easier with Google Workspace: 50% Google Workspace Vs 38% Office 365
  • In terms of communication, they found:”
    • 48% of Google Workspace users said “people on my team think the communication platforms we use facilitate meaningful conversations” VS 38% of Office 365
    • 48% of Google Workspace users said “People on my team know which app or platform will be the best way to reach someone at any given time” VS 36% of Office 365
    • 43% of Google Workspace users said “If there’s communication between team members that my team needs to go back and reference, it’s easy to do that” VS 29% of Office 365

We could continue with the full research, but you get an idea. The research finishes with some more interesting data about innovation and productivity that clearly puts Google Workspace as the winner VS Office 365.

Innovative
Since you adopted Google Workspace [Office 365] your team has become more innovative:

Total: 75% Google Workspace VS 55% Office 365

 

Productive
How would you rate your team’s productivity on a scale of 1-5?
Showing % 5/5, “Very productive”

Total: 39% Google Workspace VS 24% Office 365

Price Factor

Google Workspace provides a Business Starter plan with 30GB storage which starts at $6 per month. If you want the unlimited storage option, you can opt for the more expensive programs. For Microsoft 365, the primary business plan starts at $5 per month. However, it only provides web-based office apps with restricted functionalities. To get more, you may require the standard business plan, which goes for $12.50 per month.

 

Based on our analysis, the first plan that allows you to get all the applications from Office 365 starts at $12.50 per month with Microsoft 365 Business Standard, and $8 per month with Microsoft 365 F3. Both plans more expensive than Google Workspace’s Business Starter at $6 per month. Although we consider team collaboration and the access to the full suite of applications the most important thing, when analyzing cloud storage, Microsoft Office 365 Business Standard and Microsoft 365 F3 provide 1TB of storage, when Google Workspace Business Starter at $6 per month offers 30 GB, and you need to upgrade to the Business Standard ($12.50 per month) to access 2TB. At the end of the day, comparing each plan would be complicated as it totally depends on your needs, but the most important thing that we want to do here is not to compare pricing, but compare the impact that Google Workspace Vs Office 365 have on your organization, and after choosing one, then you can speak with their sales team to find the best solution for your unique needs.

Pricing Table Google Workspace Vs Office 365

Below we are going to compare the pricing of Google Workspace Vs Microsoft and provide links so that you can take a look at the features and differences. Here you can find the full details of Google Workspace plans and the differences between each type of plan.

Business Starter
$6 / user / month
Up to 10% discount
100 participant video meetings
30 GB cloud storage per user pooled
Security and management controls
Business Standard
$12 / user / month
Up to 20% discount
Custom and secure business email
150 participant video meetings + recording
2 TB cloud storage per user pooled
Security and management controls
Business Plus
$18
/ user / month
Custom and secure business email + eDiscovery, retention
250 participant video meetings + recording, attendance tracking
5 TB cloud storage per user pooled
Enhanced security and management controls, including Vault and advanced endpoint management
Enterprise
Contact sales for pricing
Custom and secure business email + eDiscovery, retention, S/MIME encryption
250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live streaming
As much storage as you need
Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management

And below the price for Microsoft 365 plans. Microsoft has two tiers, business and enterprise, similar to Google Workspace. The plans for Microsoft 365 Business can be found here with the details of each plan. The plans and details for Microsoft 365 Enterprise can be found here.

Microsoft 365 Business Basic
$5.00
User/month (annual commitment)
Microsoft 365 Business Standard
$12.50
User/month (annual commitment)
Microsoft 365 Business Premium
$20.00
User/month (annual commitment)
Microsoft 365 Enterprise E3
$32.00
User/month (annual commitment)
Microsoft 365 Enterprise E5
$57.00
User/month (annual commitment)
Microsoft 365 Enterprise F3
$8.00
User/month (annual commitment)

Security

Last year, Google announced its new ISO/IEC 27701 certification for Google Cloud Platform as a data processor. Google Workspace became the first major productivity suite to obtain an accredited ISO/IEC 27701 certification. The ISO/IEC 27701 is a global standard designed to aid businesses to align with international privacy frameworks and laws towards improving the Privacy Information Management System (PIMS).

…Google Workspace became the first major productivity suite to obtain an accredited ISO/IEC 27701 certification

Which Offers More Value for Your Business?

Although both platforms offer an excellent combination of services for business suites that will enhance productivity, the clear winner in terms of business impact is Google Workspace. Even in pricing, in our opinion, Google Workspace beats Microsoft Office 365, specially considering the extra value from the impact on your business.

Google Workspace offers a massive range of apps providing robust features and real-time solutions. It ticks every box with affordability, seamless and straightforward implementation. Gmail and Google Docs are popular tools already laying a mark in the business world.

Do you have any questions about Google Workspace? Allow Cloudasta, a Google Cloud Partner, to help you with advisory, migration, and technical expertise in using Google Workspace. With us, you get access to exclusive discounts, continuous support, audits, and we are continuously working to bring new services to our clients.

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Join hundreds of companies who decided to partner with us as their Google Workspace provider

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